The closing is one of the essential parts of your event as both a moment to relay any next steps and a moment to support participants in preparing to re-enter the real world to continue their day. 

Virtual events in the KQT community are often imbued with many emotions as we have not always had access to spaces that center our experiences or invite us to connect with others who share our identities. Creating a moment at the closing of your event that acknowledges this unique space and time helps participants prepare for re-entry to the real world and is a supportive way to transition. 

Consider the following prompts to support the close of your event: 

Before you leave

Questions & Reflections

Leave some room for participants to ask any questions or reflections on what they experienced. 

Key Takeaways

If applicable, your participants may want to see or hear a recap summary of what was learned and discussed. 

Ways to stay in touch

Point participants to relevant contact information, offer ways for participants to stay connected through opt-in contact sheets, and make connection easy and accessible.

Making an Ask

You may find that the close of the event is a perfect opportunity to make a specific request from your participants, such as a request for donation, a gift to your fundraising campaign, signing up for your newsletter, etc. ‍

Re-entry Activity or Practice

Depending on the focus and theme of your event, this may be gentle and easy, such as taking a pause, a collective breath, or reading a poem or quote together. Perhaps your event was a bit higher energy, and so it may be more appropriate to match this with some vibrant music, an invitation for optional movement, or a closing activity that utilizes the chat, such as asking everyone to type a one-word reflection of how participants are feeling. Try to offer an easeful (and relatively brief) way for participants to exit the space and re-enter their physical surroundings. 

Asking for Feedback 

The close of your event is an essential opportunity for you to hear immediate feedback from your participants through a poll or a survey. 

Did you meet your success outcomes? Did attendees meet someone new or learn something they hadn’t known before? What kinds of events would they like to see in the future?  

Offer simple ways for attendees to share their reflections while the event memories are fresh in their minds. 

Take a look at this example in action:

KQTx Example Feedback Form

KQTx Affinity Space Feedback Form (2021)

‍^ A link to KQTx Affinity Space Feedback Form